The next request access to edit email from a account that comes in will be automatically deleted and it will no longer be spamming your Inbox. Select Update filter and you are all done. So instead of selecting the Delete it option, select the Skip the Inbox (Archive it) option. Instead, you may wish to keep the request, but just don’t want to see them.
You may not want to delete the requests, however. We don’t want to see any email requests with the So lets copy and paste the text “ is requesting access” into our Includes the words text field.Īfter you hit continue a new window will appear that will allow you to decide on your rules or what you want to do based on the conditions you created in the previous window.ġ and 3 are a little redundant because it will be deleted, but I like to be thorough. When you receive a request from a user outside your domain you will generally get a message in the body of the email like is requesting access to the following document: We are going to edit the Includes the words field. ( Note: if the quick setting menu pops up, select see all settings)Īcross the top menu, you will see the Filters and blocked addresses tab. Click the settings cog, top right, and select Settings. Note! Remember this particular example is for the paid G Suite account with your own custom domain. You can delete them entirely, archive them immediately, add labels to the email and much more.įor us, we simply wanted to delete emails from users outside our organisation that were requesting edit access to our documents. Using these filter conditions you can create rules from them. Gmail has the ability to filter incoming emails with certain subject lines, content and much more. In the end, the solution turned out to be pretty simple.
Likewise, my organisation may want to allow requests inside the domain (for example is okay, but is not). There is no way to prevent users from not being able to do this within the document’s share options. With over 3,500 students on the program and hundreds of files for them to access, it would be a huge pain if some of these students clicked that view and requested edit access. However, in the back of my mind, there was a problem I knew I needed to address. We set all the files to be accessible to anyone with the link can view (The organization does not have student accounts on the same domain as the staff). While time-consuming, the changeover went well as we changed all of the student resources into Google files.
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